While explaining the complete process, I tried to simplify the concepts of EMD-Earnest Money Deposit and PBG-Performance Bank Guarantee by giving aforementioned example.
Pre-RFX stage is like preparing for examination; RFX floating is like releasing/posting the Exam schedule; Tender Doc. Fee and EMD are like Examination Fee. RFX is the question paper;
– and your bid can meet, and hopefully exceed, these key criteria. They will very likely happily pay that little bit extra for the peace of mind of having both their stated AND their implied needs so convincingly catered for.
In proposals, Active Voice should always be used to assert actions. Passive Voice may weaken your message. Active Voice tends to result in direct, shorter sentences – very useful for proposals.