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What are the tips for better APMP Bid and Proposal Con (BPC) experience

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Baskar Sundaram

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APMP’s Bid & Proposal Con is an annual, three-day conference dedicated to proposal professionals in the business, federal, municipal, and academic areas who work in any part of the proposal, bid, tender, business development, and capture process.

Industry players from around the world attend seeking tested information, proven strategies, and best practices to help capture, write, produce, and manage proposals, and ultimately increase win rates.

Attendees gain:

  • Hands-on education & certification
  • Insight & cutting-edge content from industry leaders
  • Networking opportunities
  • Inspiring keynotes

There are presentations, posters, and hundreds of people all coming together to discuss, enjoy, and connect about bids & proposals. Amidst all the bustling activities you need to make sure that you stay on top of your game.

Yet, amid so much activity, here are my tips on how you can make the most of your experience:

Tip 1: Look At The Schedule

Make sure that you look at all the presentations and abstracts beforehand and decide which ones you want to attend. It might seem overwhelming to make these decisions on the spot. Download the conference app so you have all the needed information in the palm of your hand. Print out your overall plan and keep it ready at hand.

Tip 2: Clear Your Calendar

Look at the dates of the conference and clear out your schedule accordingly. You must allocate all your free time to solely focus on the conference. Hence, clearing out your “social calendar” before the event will greatly benefit you.

Tip 3: Research The Location

Most conferences are situated in wonderful and beautiful cities. Research the area and find out the places that you would like to visit. There might be wonderful tourist spots and include such spots in your plan so that you can visit them during your free time.

Tip 4: Be Fully Prepared

Make sure that you write down a list of all the things you would want to take to the event. Laptops, chargers, business cards, and demo products or presentations you have prepared should be kept at hand. Remember that such events are a great place to meet potential clients and business partners.

Tip 5: Be An Active Participant

The purpose of Bid and Proposal Con is to share best practices and to learn. So make sure you are taking full advantage of this opportunity. If you want to know more about a certain topic or need clarification on something presented, speak up! Make the most out of the session.

Tip 6: Take Notes

Take notes throughout the day, during talks, and directly after conversations with people. You will be bombarded with an overload of information and you need to make a note of all the titbits you gather.

Tip 7: Manage Your Existing Connections

Conferences can be useful venues to solidify your current professional relationships. Meet up with all the clients and associates you know who are present at the conference.

Tip 8: Network

In addition to maintaining your existing connections, be sure to reach outside your existing network, meet new people, and build new relationships. Introduce yourself to people. If you are attending a session, sit next to someone you do not know, and simply introduce yourself. Or if you are standing in line for breaks and find yourself beside someone you have not yet met, begin a short conversation. 

Ask other people about their work and get to know them more. Make sure that you exchange contact information with people. Make sure you are building and maintaining the network to constantly improve yourself.

Tip 9: Attend Evening Events

To make the most of the week, also attend the evening events. These provide the opportunity to build relationships in a more relaxed environment. These events are also a great way to catch up with the people you did not get a chance to connect with during the day.

Tip 10: Make Time For Yourself

Your entire day could be jam-packed from morning till evening. So ensure that you include some little time for yourself. Take that time to relax, rest, and recuperate. This will keep your immune system from wearing down so that you can remain energized and focused throughout the week.

Tip 11: Set Up The Golden Hour

Refer back to your notes, list any actionable take-aways, and plan the process of implementing those when you arrive back to work. Make a list of things you want to focus on when you return. Use this list to monitor yourself.

Tip 12: Follow Up 

Maintaining relationships and new connections takes time. Connect with your new contacts on LinkedIn. Set up meetings and get to know them.

Keep these following tips in mind when you attend the conference.

Wishing all my proposal industry family members attending Bid Con a great conference of learning, networking, and enjoyment

Wishing all APMP Board Members, APMP Chapter leaders, and every volunteer involved in organising the event a great success.


Baskar Sundaram 

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